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February 19, 2009 - Vestry Attachments
Rector's Report
1. As I told you last month that I would, I did present on behalf of the Chapel Hill Historical Society a history of the founding of the Franklin Street churches. About 80 people attended in our chapel, perhaps a third from our parish. I have attached my text.
2. On Friday, through Bill Joyner’s ties with ARC (Association of Retarded Citizens), I fulfilled a request for a minister to preside over a small memorial service at McDougald Middle School for a 14-year-old boy who died of complications from cerebral palsy. The mother’s other son has autism, and this is a tough time for the family and for the teachers and staff at the school. Over 50 attended the service.
3. In connection with this year’s Annual Meeting on February 22, we are going to repeat the presentations of the narrative budget, “A Light on the Hill,” and the brief remarks of the Vestry nominees after the 11:15 for the benefit of the choir, church school teachers, and others prevented from being there at 10:00. The power point presentation of the narrative budget will be projected on the front wall (dossal removed). It looks great!
4. I hope you received a copy of my annual letter which now precedes the Annual Meeting and which replaces my former Annual Address. This year it contains the difficult news that John Koch will be leaving us to assume some familiar duties, Episcopal conference center director, this time in Alabama. John’s last day with us is March 6. We will recognize him at the Annual Meeting, and the staff will honor him at a lunch in the dining room on March 2.
5. The question of whether to fill John’s position is an important one. The good that can be done and the growth of the parish’s sense of stewardship is now more obvious to many of us than it was before we established this position. Its funding, of course, has been through the capital campaign, and it is due to expire November 30. The hope had been that this position would help the annual revenues increase enough to move the position into the operating budget, but the economy has blocked that plan. One possibility is to see the capital campaign as about more than buildings, but about gathering the resources needed for the parish’s future ministry. With that in mind we could continue to fund the position for several more years until the original hope could be fulfilled. Another possibility is to postpone this position for now, relying on professional expertise within the parish and increased volunteer efforts, hoping to restore the position at a later time. The Capital Campaign Committee will be meeting on February 26th to discuss this and other matters, and at some point will make a recommendation on this to the Vestry.
6. I will be attending the Annual Conference of the Consortium of Endowed Episcopal Parishes in New Orleans March 4-7. The Sr. Warden will also attend as well as Charlie and Sandra McClaskey. These conferences have been very helpful to us in the past.
7. We received a bequest from the estate of Jane Connelly, who died at Carolina Meadows, for $5,000 (plus accrued interest of $102.17). We need to accept this bequest and put it into the program fund, with $502 going to the Social Ministry Fund. VESTRY ACTION NEEDED.
8. U.S. Representative David Price has asked me to moderate his town hall meeting in Chapel Hill on February 19 from 7:00-8:30. He is concerned about the intense level of discussion expected, given the concerns about the economy and the pain many are suffering. He hopes that I can be a fair moderator who can allow all points of view to be heard in a respectful way. At first I turned him down because of the conflict with our Vestry meeting, but after several days I called back and accepted since I think this is an important ministry to our community. The Sr. Warden will preside at our Vestry meeting until I return about 8:45
Junior Warden's Report
In addition to weekly meetings with the Rector and Senior Warden, I:
• Contacted some parishioners who have not yet made their annual pledge.
• Attended the February Finance Committee meeting.
• Conducted the Stewardship Formation Committee Meeting February 17th:
--John Koch, Director of Stewardship and Development, presented the newly designed Annual Report (available on line and at the Annual Meeting) and showed the committee the Narrative Budget which Gary Monroe will discuss at the Annual Meeting in a power point presentation. John also discussed the Planned Giving Seminar that he has put together with Rhodes Craver, Pat Phelan and David Ruth.
--All members present expressed gratitude to John for all he has accomplished in his time at Chapel of the Cross – and concern for the void that will be left upon his departure. The position of Director of Stewardship and Development has been instrumental in providing key direction and support for volunteer leadership in the annual giving and capital campaigns in addition to expanding the awareness of and commitment to stewardship in our parish and beyond.
--Charlie McClaskey reiterated his belief –shared by many- that having a more complete parishioner email database is essential in improving communication, not limited to annual giving appeals. A concerted effort needs to be made to collect and maintain this information in order to further effective communication.
--Margaret Conrad reported that the Capital Campaign, using the revised building plan, is enthusiastically going forward.
• Met with John Koch and David Dill to discuss transition of stewardship tasks and objectives for the immediate future.
Respectfully submitted,
Ele Ross
Junior Warden
Administrator's Report
This month was devoted to clean up after the holidays. Staff is organizing our limited space trying to keep the front office as free of clutter as possible.
Items collected for the Thompson home was picked up on Tuesday of this week. This will make the archive room less cluttered.
I am feeling better from the visit to the Barber dentist and am learning to speak with a full mouth of teeth.
It appears that our Sunday Hospitality Hour worker, John Allen, will replace John Stoller as Student Resident next year. Steve will have to speak with John A before we commit to the position, but John was one of the applicants last year and is very responsible and a regular ECM-er.
A Valentines Day Brunch was held on Saturday, February 14, and was very well attended. We served about 26 parishioners and some friends. It was nice to see many new faces and make the day special for some of our single members. Thanks to Tony Hawkins for his help with this.
Buildings & Grounds Committee
Buildings and Grounds Committee Minutes
Thursday, February 12, 2009 5:30p.m. Library
Nine of the fifteen committee members were present.
The chair noted that corrected 2008 entries for the memorial plaque project of $1494 educed the over-budget figure for the buildings and grounds line item to $1804. Bert Liverance commented that contractors should be a separate line item from the B&G line item for clarification.
The chair presented a proposed landscape maintenance contract from First Impressions showing $600/month. Also mentioned for the record was Larry Logan’s suggestion of using another vendor for $15-$20 per hour as needed. Currently the COTC is under agreement with Precision Landscapers.
The newly restored and rewired chapel exterior light was shown by Alan Rimer with a notation that the church exterior light would be completed soon. Optimum bulb wattage is still being researched. Alan Rimer then reported that no further information has been received from other stained glass companies asked to quote on repairs of church and chapel windows.
Philip Rees gave the quotation from Dickinson Restorations, Inc. for chapel exterior re-pointing, cleaning and whitewashing ($31,380). The committee asked that the proposal be broken down into two parts ( cleaning and repointing; and whitewashing). Discussion, which noted the last work of 1998 with a life span of approximately 15 years, centered on doing what was necessary to preserve the chapel. The chair was asked to pursue funding for chapel exterior repairs. Next a proposal for a chapel banister near the baptismal font was presented ($2089. - DickinsonRestorations, Inc.). Committee members discussed the amount and its location near or on the concrete foundation. An installation quote from Ted Arrington was also noted; the committee was informed that an additional bid could be forthcoming. Discussion with Ramsay Terhune suggested that a breakdown of the time and materials be obtained. Additional information will be available at the March meeting.
Bert Liverance mentioned that the paste waxing of the chapel floor could be a workday project. No additional information on lights at the rear of the chapel was presented. The chair commented that the interior wood of the windows needs attention.
Terry Eason reported that funds have been received for the church north exterior doors and that the new wood and glass doors using the existing hinges should be in place this summer.
Rob Sullivan reported that the church/chapel sound system updates are to be completed soon. Adjustments of the chapel sound system continue.
The chair noted that stonemason, William Smith, is to present his quotation for installation of the stone edged Chapel Hill gravel walkway near the memorial plaques soon. The outline of the walkway will be finalized and approved by members of the B&G committee before the work begins.
Alan Rimer reported that permission to widen the church entrance driveway is now a staff level procedure with the Town and will be completely shortly.
In the absence of Ron McGill, the chair said that the hot water heater (serving the kitchen) has been replaced. The complaints from student residents regarding their hot water is to be investigated, the kitchen hood and floor are to be cleaned, and re-striping of the parking lot spaces will be done. Defibrillator training is to be planned for those who have expressed an interest. The chair was asked to assist in getting the additional information for the energy use report. Discussion of paper towel dispensers was delayed until March.
A request from the Morehead Planetarium’s after school program (25 children 2-6p.m.) to use space at the COTC during the Planetarium’s late 2009 -2010 renovations was presented. The committee agreed that discussions should continue and mentioned that details including which space, maintenance of that space, and pick-up of the children would need to be addressed.
A request from the child care center for an additional wooden structure with fabric roof over the existing playground tunnel was approved. Construction by Art Sherer is scheduled to begin February 23rd. Discussion of liability issues and the unlocked playground followed. The committee asked the chair to consult with Bill Daniell.
The rector has asked that B&G write a proposal outlining the need and scope for a sub-committee to address all technology needs of the parish in a coordinated way. Peter DeSaix along with the chair will have a draft by March. A comment about having a generator planned to handle certain critical areas of the new building (kitchen, alarm, security, elevator) was made. It was suggested that the architect plan for this as circuits are being pulled.
The chair noted that, with Peter DeSaix’s assistance, the mid-nineties memorial list compiled by Betty Hobbs is on the church’s computer system. An updating of the information is planned.
A letter from Tammy Lee addressing clergy concerns over quietness before services was passed out. The committee thoroughly endorsed the sentiments presented but felt that signage without a plan from clergy would not achieve such. Suggestions of minimizing noisy activities in the worship spaces before services and putting reminder notes in the bulletins along with more awareness for parishioners from clergy were made.
Terry Eason suggested that a notice be put in the bulletin that cars parked on Franklin St. during Sunday services must be removed by 2p.m. Alan Rimer will look into this further with the Town.
The meeting was adjourned at 6:50p.m. The next meeting is March 12, 2009.
Clare Baum
Finance Committee
The Finance Committee met February 10, 2009. Present: Bill Stockard, Harriet Gaillard, John McGee, Chris FitzSimons, Barney Varner, John Koch, Gail Cloud, plus Junior Warden, Ele Ross, and Senior Warden, David Dill.
The focus of the meeting was a discussion of the year-end financials. Barney had emailed several different formats. The one entitled Year End Financial Exhibits is the one traditionally used at the Annual Meeting for the congregation.
John Koch said the Annual Report will look different this year; he had a mockup which was passed around. The financials are not printed in it but would be available in small quantities or in church office by request. John had practiced in the church with the PowerPoint presentation of the Narrative Budget which includes a couple of slides on the capital campaign. The dossal curtain will be removed to allow projection on the wall. Some felt the slideshow was too long for the meeting timeframe. Gary said he’d work within the time allotted him to make it work. Handouts of the PowerPoint could be produced and John will check to see if it can be uploaded to the website in a timely manner. The narrative budget doesn’t take the place of regular financials, just another approach to our budget.
Pledges for 2009 rose slightly but the proposed budget remains at 95% of pledge projection that Barney formulated.
Investment Committee, a subcommittee for the Finance Committee, met just prior to the FC. Gary Monroe, John McGee and Robert Eubanks attended. The committee’s goal is to determine the risk profile of our investments. First, they’ll work on a charter, meeting more frequently, then meet once a quarter.
Respectfully submitted,
Gail Cloud, chair
Treasurer's Report
Chapel of the Cross was not immune to the financial crisis of 2008. The core assets of the parish, excluding development (capital campaign), decreased $625,328 in 2008 from $2,752,333 to $2,127,005. The General Fund’s two primary investment vehicles, Diocese Fund and Vanguard, were down 29% and 23% respectively. Thankfully, our collective portfolio follows a blended moderate/conservative investment strategy or the declines could have been much greater. The Development Fund balance increased $415,185 in 2008 from $680,505 to $1,095,690. The Development Fund monies were invested as conservatively as possible in certificate of deposits. As a reference, the portfolio recommended by BofA for the Development Fund was down almost 30% since June 30th.
Revenue for 2008 was $1,625,227 as compared to $1,589,931 in 2007; an increase of $35,296 or 2.2%. Total revenue was short of budget by only $22,862 which is relatively strong compared to other churches and non-profit organizations. Total expenses for the year were $1,639,695 and lower than budget by $8,394. All-in-all, COTC navigated a potentially difficult year quite well.
As in previous years, Butler & Burke will complete the 2008 audit by early May. The 2007 audit of the financial statements and accounting principles required no adjustments and a clean opinion letter was issued.
The 2009 budget is $1,653,688; an increase of 0.3% from 2008’s budget and 1.0% increase from 2008 actual expenditures. On the budget’s expenditure side, the Finance Committee showed fiscal responsibility by holding almost all lines in Outside Parish, Parish Program, and Program Support at 2008 levels.
In closing, I want to thank the members of the vestry, clergy, and staff for their support. The invaluable assistance and guidance from Barney Varner, Senior Associate Treasurer, and Debby Kulik, Parish Accountant, is greatly appreciated. A special thank you also goes to the teller team whose dedicated service and hard work is an essential part of the parish’s operation.
Attached are two reports for Year End 2008.
▪ Financials1208.pdf – standard version prepared monthly for the Vestry.
▪ 2008 Year End Financial Exhibits.pdf – Annual Report version.
Respectfully submitted,
Gary L. Monroe
Associate for Parish Ministry Report
Associate for Parish Ministry Report
2-19-09
1) We have a new Youth Council at the Chapel of the Cross. The older version was made up mostly of adults, with one or two youth to keep us on track and in touch with what would really work. This demographic was helpful in that we had some curriculum, budget and large vision-for-the-youth-program work to do. The new version, which just began in January, is made up mostly of youth, with one parent representative to keep us on track. This demographic has been very helpful, since the majority of the work to be done right now is in the programming department. Members include Emily Morris, Chair; Caroline Williams, co-chair and secretary; Jon Howes; Alex Riek; Anna Sumner Noonan; Chris Joseph; Matson Conrad; Laura Moore; and me and Caren Parker.
2) This year’s Youth Inquirers Class is much larger than usual – 20 students. I am teaching the class with Bill Joyner and two Johnson Interns - Will Owen and Jessica Brown. Our prayer and justice pilgrimage to Washington, DC will be late next month.
3) The Centering Prayer Group, at my suggestion, moved its weekly meetings from Wednesday evenings to Tuesday evenings. This allows me to be present at the 9-week, Wednesday evening Youth Inquirers Class without missing Centering Prayer, and to attend the Wednesday night pot-luck dinner with families. It also frees some parking on Wednesday evenings.
4) I was elected to Diocesan Council at January’s annual convention. My first monthly meeting is an overnight retreat, which takes place this coming Sunday and Monday. I have been assigned to “Congregational Support and Development”.
5) Having been with ECM Tuesday night and Youth Inquirers last night, I will miss being with you tonight.
Blessings,
David
Director of Stewardship and Development
• Continued work with Charlie McClaskey and the Annual Giving Committee to close out 2009 pledging. A telephone campaign to bring in the remaining pledges is currently being conducted by members of the Vestry.
• Completed work on Narrative Budget PowerPoint. The narrative budget will supplement the traditional budget by describing each category of our mission and breaking out how much of our time and treasure is spent on each. PowerPoint will be presented at the Annual Meeting.
• Designed and implemented new format for the 2008 Annual Report. The report is currently available on-line; printed copies will be available at the Annual Meeting.
• Attended Vestry, MPSC, Gift Solicitation, and Finance Committee Meetings
• Met privately with Advanced Gift Donors over a series of lunches and breakfasts to update on the status of the campaign and answer questions.
Global Mission Committee
PROPOSED CHARTER
I. Definition
The Global Mission Committee shall be a Standing Committee of the Vestry, charged with the responsibility of focusing human and financial resources toward efforts of social ministry and outreach in the international community.
II. History
The Global Mission Committee was established in 2005 as a result of (1) commitment to world mission on the part of participants in the 1997 and 1999 Costa Rica mission trips; (2) parishioners’ enthusiasm following the Consortium of Endowed Episcopal Parishes (CEEP) Outreach Pre-Conference and Annual Conference workshops in New York City, February 2005; (3) post-convention conversations among conference attendees, who agreed to promote an ongoing Global Mission project and to discern parish interest in such a program; (4) the constant encouragement and financial support of Blanche and Henry Clark.
In March 2005 the Rector appointed a Steering Committee composed of Ann Henley, chair, Barbara Day, Hugh Tilson, Annette Kahn, Bill Joyner, and Curtis Jackson, St. Paul AME representative. In April, May, and June 2005 the Rector convened groups of parishioners for discernment sessions.
In September, the Steering Committee met with the Rector and 12 parishioners, who supported the committee’s recommendation for a 2006 Global Mission project to include: (1) Sending Barbara Day as a parish liaison to observe work being done and to lay groundwork for participations with the Kwasa School sponsored by the Anglican Church of St. Peter and St. Paul, Springs, South Africa; (2) Sponsoring a 14-member team to El Hogar, an orphanage and school for boys sponsored by the Episcopal Diocese of Honduras and a long-time recipient of funds from COTC’s Social Ministry Committee; (3) Authorizing a 3-member advance team to identify a parish or project in which Chapel of the Cross would invest financial, spiritual, and practical resources on an ongoing basis.
In December 2005 the Vestry voted to designate .7% of our 2006 budget to the Global Mission Committee as our parish commitment to the Millennium Development Goals.
III. Mission Statement
The purpose of the Global Mission Committee shall be to engage in the global mission initiatives of the Episcopal Church, to build partnerships across geographic and cultural boundaries, and thus to share the presence and the work of Christ in the world.
IV. Objectives
The mission would be accomplished by:
A. Educating members of the Chapel of the Cross and other constituencies about the needs and issues facing our brothers and sisters around the globe, including Millennium Development Goals and other initiatives of the Episcopal Church.
B. Being a presence and an advocate for global mission as it relates to other parish committees and activities, especially Christian Formation for Children and Adults, Social Ministry, Campus Ministry, and the Parish Mission Council.
C. Organizing and promoting mission trips to various locations outside of the United States, and sharing resources and forming partnerships with other parishes, churches and institutions which are engaged in mission work.
D. Hosting visitors to COTC from those areas where we are engaged in mission work, for example, San Patricio in Honduras, and the Parish of St. Peter and Paul in South Africa.
E. Seeking grants, endowments and other funding to support the work of global missions.
V. Committee Structure
A. Chairperson
1) The Chairperson of the Committee shall be appointed for a two year term by the Rector, with the consent of the Vestry.
2) The Chairperson is eligible for reappointment at the expiration of his or her term.
B. Membership
1) The Committee shall consist of 8 or more members serving with the consent of the Vestry.
2) Committee members shall serve for two-year renewable terms.
3) At least one Committee member shall be a sitting member of the Vestry.
4) A member of the COTC clergy/staff shall be a member of the committee.
C. Meetings
1) The Committee shall meet at least quarterly, and more frequently as the work of the Committee requires.
2) Notice of meetings shall be provided in Cross Roads and the bulletin when possible.
3) Attendance is not restricted to members of the Committee; all interested parishioners may attend.
4) Minutes of the Committee meetings shall be kept and regularly distributed to Committee members and other interested persons.
Hospitality Report
There have been a number of Hospitality events that have occurred over the last two months. These events include similar objectives which the Social Ministries Committee is charged with. To streamline organizational effectiveness and not replicate tasks, it is proposed that the Hospitality Ministry be merged into Social Ministries. Both ministries undertake to serve our parishioners by involving them in various outreach actions. By incorporating the two, the overlap of events and the management of the same are centralized to one body. In addition, Social Ministry is charged with focusing on the community outreach of the parish providing opportunities for parishioner participation in social activities. Hospitality is designed to concentrate on and coordinate various ways of involving newcomers into the parish. By having a directory of parish ministries available to the newcomer through Social Ministries, the newcomer has the opportunity of identifying and offering their Talent(s) to the parish through the current options of offerings established by the Social Ministry Committee.
Social Ministry Report
Mr. Reid Joyner, the coordinator of Episcopal Relief and Development for North Carolina, gave a presentation to the committee concerning their history and ongoing projects. Of most interest to the committee was their work in Myanmar, Gaza and Botswana. In Myanmar, the ruling junta is trying to commit genocide against minority tribes in the delta, which is home to many Anglicans. ERD aid is being delivered, but it is flowing slowly. The junta is trying to direct aid to allied tribes in less hard hit areas. ERD has given $25,000 to the Diocese of Jerusalem to support Al-Ali Hospital. Al-Ali maintains a mobile medical unit, and the money is used to supply the hospital with medical supplies, food, generator fuel and other necessities. ERD supports Holy Cross in Botswana with their HIV/AIDS hospice care service. ERD funded hiring hospital manager, expanding childcare services, purchasing retroviral medications and adapting the hospital for treating survivors instead of just caring for the dying. Our diocese is the top supporter of ERD in our region and number 10 in the nation for support.
There were two requests for funds. The committee recommended unanimously that the vestry distribute $1,000 to TABLE and $1,000 to Stop Hunter Now. TABLE is an organization that provides backpacks full of nutritious food to children, with their parents’ permission, to sustain those children over the weekend. There are many local children who eat little or nothing between their school lunch on Friday and their school lunch on Monday. Stop Hunger Now is an international hunger relief organization that coordinates the distribution of food and other life-saving aid around the world. This organization fits neatly within the Millennium Development Goals.
Mr. Satterwhite offered a report concerning the Family Violence Prevention Center (FVPC). The new director, Beverly Kennedy, sent him information about several services that the FVPC would like to support. One is funding to support their volunteer training efforts. They hold 44 hour training sessions twice a year. They had to cut all funding for preparing binders for the trainings and for providing snacks to trainees. They also would like funding to support a Children’s Support Group. They provide child care services for women with children who attend their support group, they would like to implement the Children’s curriculum created by their intern. The committee decided that it would start collecting old cell phones at its table in the dining room.
A team leader is needed to support the refugee resettlement project to help organize the church’s efforts with this ministry.
There have been three meetings of the bylaws committee, and we now have a rough draft. There will be another meeting to discuss the rough draft before it is brought before the committee.
The Caring Congregations group is hoping to meet with the clergy to advance this project (developing a support structure within the church to support those with mental illnesses).
Ms. Sherk reports that the Orange County Organizing Committee is continuing to evolve. There are 15 engaged congregations participating in the effort. $15,000 has been given to OCOC to support its efforts. Currently there are 50 leaders who come to meetings every 6 weeks. OCOC needs to expand their recruiting, raise more money and build a broader structure.
Ms. Cotten reported that Mr. Sankey Blanton’s idea regarding grocery stores collecting food for the IFC was taken to the IFC for consideration. Further, Ms. Cotten estimated the value of food donated by the church last year and came to the figure of $2,000 (not including Project 5000 donations). She acknowledges that the figure is not very precise. Currently, Chapel of the Cross has three meal teams who work at the IFC. Ms. Cotten will check to see if more are needed.
The Intergenerational Event held on Sunday, February 8 was a success. I hope you were all able to participate!
Respectfully submitted by Jimmy
Annual Meeting
The Annual Meeting of the Chapel of the Cross convened at 10:05 a.m. in the church. Following the singing of verses 1, 3, and 5 of Hymn 328, Rector Stephen Elkins-Williams welcomed those present to the meeting.
Agenda
The Rector began the meeting by stating that the purpose of the Annual Meeting is to review the ministry of the parish over the last year, to look at plans for the coming year, and to prepare for the election of a new class of Vestry members on March 22 to help to carry on the business of the parish.
The Rector continued by highlighting several changes that have occurred this year. As a result of changes to the by-laws of the parish voted on last year at Annual Meeting and following approval of the change by Bishop Curry, beginning this year parishioners will no longer be required to vote for four candidates for Vestry. The by-laws now state that each parishioner may vote for four or fewer candidates.
A second change that parishioners will notice is the change in the format of the Annual Report (attached). Rather than including detailed reports on all of the ministries of the parish, the Annual Report now provides an overall look at these ministries. The new format also comes with a color photo on the cover page.
Yet another change is the development of a narrative budget to be presented at Annual Meeting. Mr. Elkins-Williams thanked Treasurer Gary Monroe for this positive change, and Mr. Monroe in turn thanked Director of Stewardship and Development John Koch for his significant role in preparing the narrative budget.
Treasurer
Mr. Monroe began by stating that the deficit in the 2008 budget was minimal, which he said is remarkable in the current economy. He attributed this situation to the strong support of the parishioner base.
Mr. Monroe went on to say that the investments of the parish are moderate to conservative, which has helped to minimize losses. Additionally, current year pledges are up about $14,000 from 2008.
Introducing his presentation of the narrative budget (attached), Mr. Monroe stated that the narrative budget supplements but does not replace the budget spreadsheets.
The narrative budget was presented in Power Point form projected onto the wall. The first slide showed in pie-chart form where the dollars and cents of the parish budget come from and where they go. On the revenue side, some 72% of income comes from pledges. On the expenditure side, about 50% of the budget is for salaries. Mr. Monroe also highlighted the Diocesan Share, stating that about one-third of the money sent to the diocese for the Diocesan Share comes back to the parish as a grant to support Campus Ministry.
The narrative budget then turned to the categories of mission within the parish. A separate slide for each of the five areas - Worship and Music, Christian Formation, Pastoral Care, Hospitality and Fellowship, and Outreach - showed for each area of mission the percent of the budget with its corresponding dollar figure, as well as the percent of time involvement with its corresponding number of hours indicated.
Mr. Monroe then thanked the Vestry, the clergy, and the staff for their support, and he also thanked the teller team for their important contribution.
Mr. Elkins-Williams then asked if there were any questions.
David Jamieson-Drake asked about the figure given for Global Outreach, asking if this refers to the Millennium Development Goals. Mr. Elkins-Williams replied that 0.7% of the budget, or $11,500, is earmarked for these goals in the form of global mission trips. Mr. Jamieson-Drake added that the narrative budget presentation was great.
John Risk asked about the line item referring to Designated Contributions for Other Organizations, in the amount of $178,809. Mr. Elkins-Williams replied that this line item refers to appeals made for special gifts to organizations such as Episcopal Relief and Development.
John Pringle asked if the Financial Report Summary is labeled correctly as 2008. Mr. Elkins-Williams confirmed that it is for 2008. He added that printed copies of the 2009 budget are available in the parish office and that the budget will also be put on the parish website.
John Vernon added his praise of the narrative budget presentation, saying that this shows the dedication of this parish to the work of God and to caring for the community, both locally and beyond. He thanked the leadership of the parish for working to this end.
Master Plan Steering Committee and Capital Campaign Committee
The Rector then introduced Sr. Warden David Dill, who gave an update of the work of the Master Plan Steering Committee and the Capital Campaign Committee.
Mr. Dill began by saying that it is appropriate to be meeting here in this glorious space that was provided to us by the foresight of previous generations, and that now it is time for us to provide for the future generations of the parish.
The Capital Campaign Committee (A Light on the Hill), under the leadership of co-chairs Reid and Margaret Conrad, has solicited gifts to date totaling $5,131,326. This includes $1,377,302 in actual gifts to date, $652,942 in committed signed pledges, $1,389,082 in verbal pledges, $1,387,000 in committed planned gift pledges, and $325,000 in verbal planned gift pledges.
The Master Plan Steering Committee, led by chair Terry Eason, continues to work on the building plan. The MPSC is seeking $9,400,000 in Capital Campaign funds to fund the first stage of construction and is working as well on seeking town approval for the overall master plan. One advantage of building in stages is that the parish will be able to continue programs and activities during construction.
Mr. Dill concluded by saying that Mr. Eason will respond to questions in the dining room during the 11:15 a.m. service and again following the 11:15 a.m. service.
Vestry Candidates
Mr. Elkins-Williams recognized the service of the outgoing members of the Vestry - Clare Baum, Gail Cloud, Larry Logan, and Sandra McClaskey.
He then recognized continuing members of the Vestry - Sr. Warden David Dill, Tony Hawkins, Jr. Warden Ele Ross, Jimmy Satterwhite, Ann Craver, Harriet Gaillard, Doug Kelly, and Bill Stockard. He also recognized Treasurer Gary Monroe and Clerk Nancy Kelly.
Mr. Elkins-Williams then asked nominees for the Vestry to come forward to be introduced. Each candidate was asked to speak for one minute about why he or she is a good candidate for the Vestry.
Valerie Bateman said that she would like to focus on issues of caring and a sense of community, and on communication, which makes it all possible.
Hodding Carter talked about the way this parish has weathered great storms. He said that this church understands that the first order of business is service to God and to this parish, which is one and the same thing.
Trenna Corey spoke of the warmth and sense of belonging that she feels in this parish. She likes that there is a strong emphasis on outreach.
Eugene Dauchert said that he feels that serving on the Vestry would be a way for him to give back to the parish.
Linda Rimer loves this church and its mission, and she would like to have the opportunity to continue service to the parish.
John Williams first became involved with the parish when he was a member of ECM. Having been an undergraduate at UNC and a student resident, he feels very much at home in this parish and feels that he grew up here spiritually.
Ford Worthy began by citing Luke 12: 48, “To whom much is given, much is expected.” He feels in awe of the parish’s outreach and, whether elected to the Vestry or not, will do all he can to contribute to the ministry of the parish.
Mr. Elkins-Williams then thanked the nominees. Elections will take place on Sunday, March 22 after all regularly-schedules services, and there will also be services at Carol Woods and Carolina Meadows, enabling parishioners there to take part in the elections.
Conclusion
Mr. Elkins-Williams then asked John Koch to come forward. He stated that John has accomplished a great deal during his tenure here, including underscoring the need for the position of Director of Stewardship and Development. As a result of Mr. Koch’s work, the parish is in a much better position to be faithful stewards. Mr. Elkins-Williams then wished him Godspeed, to which the congregation responded by standing and much applause.
Motion to Recess
It was moved by Mr. Dill, seconded by Mrs. Ross, and passed that this Annual Meeting be in recess until Sunday, March 22, 2008, at which time it shall be reconvened after all scheduled services, ending with and including the 5:15 p.m. service, for the limited purpose of electing new members of the Vestry, and further, that in the event a runoff is required the meeting be continued until the following Sunday, March 29, 2008, when the runoff election shall be conducted after all scheduled services, ending with and including the 5:15 p.m. service, and that at such time as the election has been concluded, this meeting shall be adjourned sine die.
The meeting concluded at 11:00 a.m. with the singing of the Doxology.
Respectfully submitted,
Nancy F. Kelly
Clerk of the Vestry
Attachments:
- - - Annual Report
- - - Power Point Slides on Narrative Budget
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