SUMMARY

At its January Meeting, the Vestry

1) received with gratitude the balance of the bequest from the estate of Martha Scofiled, in the amount of $68, 813.72;

2) authorized Gary Monroe and Barney Varney to sell, assign, and endorse for transfer, certificates representing stocks. bonds, or other securities now registered or hereafter resigistered in the name of the Chapel of the Cross;

3) approved the 2010 Budget and the 2010 Pay Plan recommended by the Finance Committee, acknowledging that the areas of communications and technology and the issue of distribution of salary increases need to be studied;

4) adopted the 2010 clergy housing allowances;

5) approved a new parish identity and mission statement; and

6) learned that Annual Convention passed on second reading a constitutional change regarding the Diocesan Asking, which will reduce the Asking for this parish (and many others) beginning in 2011.

FOCUS SESSION

OPENING

PARISH CONCERNS

APPROVAL OF MINUTES

ROLLING ACTIONS

CONSENT AGENDA

CLERGY REPORTS

VESTRY OFFICERS & PARISH

ADMINISTRATOR REPORTS

Senior Warden

The report of the Sr. Warden is attached.

Mr. Dill reported that the current list of candidates for Vestry include Chrys Bullard, Nancy McGuffin, and Joel Wagoner.

Mr. Dill will write a letter to clergy and staff members to inform them of the 2010 Pay Plan, and he asked Mrs. Gaillard to write a note to individuals responsible for budget line items to inform them of the pertinent details of the adoption of the 2010 Budget. Mr. Stockard asked that an individual salary letter go in the personnel file for clergy and staff. Mr. Dill will work with Mrs. Handy to accomplish this request.

Junior Warden

The report of the Jr. Warden is attached.

Parish Administrator

The report of the Parish Administrator is attached.

Mrs. Handy reported on the recent appreciation dinner for members of Altar Guild.

Treasurer

Attached are the Treasurer’s Report and the Combined Balance Sheets as of December 31, 2009.

Mr. Monroe, acknowledging receipt of the balance of the bequest from the estate of Martha Scofield, noted that 10% of this money will be a tithe to the Social Ministry Fund.

It was moved by Mr. Dill, seconded by Mr. Stockard, and passed unanimously, that the Vestry receive with gratitude the balance of the bequest from the estate of Martha Scofield, in the amount of $68,813.72.

Mr. Monroe reported that the 2009 year-end financials have not yet been completed, but he said that the financial news is very encouraging. There is no need to transfer any funds from the Program Fund to balance the 2009 Budget. Current year pledges, plate offering, and unpledged contributions show a nice, steady increase over the past five years.

Attached is a memo from Sr. Associate Treasurer Barney Varner, with a request for authorization of Mr. Monroe or Mr. Varner to sign documents for transfer of securities.

It was moved by Mr. Carter, seconded by Mr. Kelly, and passed unanimously. that the Vestry authorize Gary Monroe or Grant B. Varner to sell, assign, and endorse for transfer, certificates representing stocks, bonds, or other securities now registered or hereafter registered in the name of the Chapel of the Cross.

Mr. Worthy asked if the account into which the stock proceeds were mistakenly placed should be closed, and Mr. Monroe acknowledged that it should.

Mr. Elkins-Williams expressed gratitude to those individuals who were responsible for monitoring budget line items, as well as to parishioners for their contributions, both of which led to a successful budget year.

COMMITTEE REPORTS

Finance Committee

The report of the Finance Committee meeting of January 12 is attached. Also attached is the 2010 budget worksheet.

Mrs. Gaillard reported that the Finance Committee recommends a budget of $1,709,360. This figure is based on budgeting 97.5% of the $1,375,000 projected pledge revenue for 2010, plus $368,735 in non-pledged revenue, which includes a transfer of $103,497 from the Program Fund.

Mrs. Craver, as liaison to the Global Mission Committee, brought to the attention of the Vestry that the $2000 increase for the Global Outreach line item is really only $500 in new money because of the ongoing commitment to El Hogar orphanage in the amount of $1500. Given the other commitments of the committee, there is no money in the budget to respond to other crises with discretionary outreach funds. Mr. Satterwhite said that the Outreach Ministry Committee makes recommendations for domestic needs from both the discretionary outreach and community organizations line items. Mrs. Craver noted that at present the Global Outreach line item is the only source available for international outreach. Mr. Dill asked if the Outreach Ministry Committee and the Global Mission Committee could discuss this concern and perhaps reallocate some of the available funds from domestic to international outreach. Mr. Satterwhite asked if the line items can be adjusted after the budget is adopted, and he was assured that this can be done.

Mr. Worthy observed that the Vestry needs to be aware that the area of communications will likely see the need for a funding increase in future budgets. This area is also tied to the Technology Committee, and the two groups will need to work hand-in-hand.

Mr. Joyner asked to what extent the line item for Episcopal Seminaries is fixed, and Mr. Elkins-Williams replied that the mandate is for 1% of the budget.

It was moved by Mr. Carter, seconded by Mr. Satterwhite, and passed unanimously, that the Vestry approve the 2010 Budget and the 2010 Pay Plan proposed by the Finance Committee, acknowledging that the areas of communications and technology and the issue of distribution of salary increases need to be studied.

Mr. Elkins-Williams thanked the Finance Committee for their work, and the Vestry responded with applause.

Attached are the resolutions for housing allowances submitted by the clergy for 2010. The IRS allows ordained clergy to claim a certain percentage of salary as a housing allowance, which is not taxed. The clergy must be able to document by year-end that these are actual expenses. The housing allowance includes utilities, but it can’t exceed the fair rental value of the property. The matter is between the clergy member and the IRS, and the parish assumes no liability, although the parish must be informed of the amounts of the elections.

It was moved by Mr. Carter, seconded by Mr. Kelly, and passed unanimously, that the Vestry adopt the 2010 clergy housing allowances as presented.

Personnel Committee

The report of the Personnel Committee is attached.

Also attached is a job description for the position of Communications Coordinator. This job description will need to be approved after the Vestry has had the opportunity to consider and discuss it.

Also attached is a memo on sample options for sliding scale salary increases. This is an ongoing discussion and needs to include the issues of equity and merit pay.

Buildings and Grounds Committee

The report of the Buildings and Grounds Committee is attached.

Referring to item 1 of the report, Mr. Kelly reported that the committee, with the encouragement of the Rector, is working on developing a short- and long-term planning process for routine maintenance and a plan for dealing with additional maintenance requests brought to the committee.

Global Mission Committee

The report of the Global Mission Committee is attached.

Mrs. Craver reported that the Global Mission Committee recently highlighted its work in two adult church school presentations.

Communications Committee

Mrs. Craver, who also serves as liaison to the Communications Committee, reported that the committee is exploring the use of new social media such as Facebook and Twitter.

Outreach Ministry Committee

Mr. Satterwhite reported that the Outreach Ministry Committee is studying the allocation of funds from the community organizations line item.

Hospitality Committee

Mr. Elkins-Williams reported that he and Mrs. Elkins-Williams plan to host a High Valentine’s Tea for newcomers on February 14 at their home from 3:00 to 5:00pm.

OTHER REPORTS

CONCLUSION

LIST OF ATTACHMENTS

- - - Treasurer’s Report
- - - Combined Balance Sheets as of December 31, 2009
- - - Memo RE: Approval of Signatories for Selling, Assigning, or Transferring Securities
- - - Finance Committee Report
- - - 2010 Budget Worksheet
- - - 2010 Clergy Housing Allowances
- - - Report of Director of Stewardship and Development
- - - Memo RE: Information of Categorization of 2009 Pledges
- - - Sr. Warden’s Report
- - - Jr. Warden’s Report
- - - Rector’s Report
- - - Personnel Committee Report
- - - Job Description for Communications Coordinator
- - - Memo RE: Sample Options for Sliding Scale Salary Increases
- - - Buildings and Grounds Committee Report
- - - Global Mission Committee Report
- - - Parish Administrator’s Report

ADDENDUM