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Vestry Leadership

+ Roles of the Vestry and Rector
+ Vestry Service
+ Varieties of Vestries


Roles of the Vestry and Rector


The following article is from the September, 1999, issue of "Vestry Papers," published by Cornerstone, a ministry of the Episcopal Church Foundation. It is used with permission.

The catechism in "The Book of Common Prayer" states that the Church exists to restore people to unity with God and each other in Christ. It follows that the primary function of vestries and clergy is to lead congregations in achieving this goal.

Vestries are not a board of directors nor are they the senior management team, though there are some similarities. Vestries are different because the Church is different, and vestry identity can only be understood when viewed in the context of the Church. How vestries lead is a process that has a different form in every location, depending on the needs of that congregation, how the responsibilities are divided between the vestry and the clergy, and the personalities of the people involved.

While the national church canons are very specific about the responsibilities and duties of the rector, they are remarkably brief in defining the role of the vestry. In the broadest of terms, the vestry is responsible for the stewardship of money and property and for calling a new rector when there is a vacancy. The rector, as chief clergy in a congregation, has virtually all responsibility and authority for the pastoral and spiritual direction of the congregation. Diocesan canons and state laws may add additional responsibilities to each. Thus, it is advisable that the diocesan canons and the congregation's by-laws, as well as the national canons, be available for reference.

According to the national canons, the vestry "shall be agents and legal representatives of the Parish in all matters concerning its corporate property and the relations of the Parish to its clergy." The rector is responsible for worship and spiritual life, selection and oversight of all assisting clergy, and use and control of all buildings and furnishings. Other responsibilities of the rector include education in scripture and church doctrine, stewardship education, preparation for Baptism and confirmation, and taking a share in the councils of the Church (BCP, page 557).

Even though there are specified responsibilities for the vestry and the rector, there are many areas that can, and often do, overlap and are not prevented from doing so by the canons. In some instances, the rector may assume some or all responsibility for temporal issues if the vestry delegates these matters. Conversely, the canons do not prevent the laity from assuming roles in the pastoral and spiritual life of the congregation.

There are other areas that are often shared by the vestry and the rector. They include:

* development of a clearly defined mission for the congregation that is communicated consistently and reviewed and updated regularly

* discernment of which activities best enable the congregation to fulfill its mission

* development of short- and long-range plans for the congregation that are also reviewed regularly and communicated clearly

* management of the congregation's resources, including operating funds, investments, furnishings, and buildings and grounds

* care of paid and volunteer personnel and

* communication with the wider community about the activities of the congregation.

As important as these responsibilities are, the vestry and the rector should also invest time together in reflecting on their work and assessing how well they are meeting these duties. There is the tendency within congregations to assume that everything that goes wrong is the fault of the clergy and staff. Yet the difficulties encountered may be the result of the action or inaction of the vestry. Regular self-assessment, possibly led by a trained facilitator, can help the rector and vestry address and correct such problems and can provide understanding of how to improve performance.

Regardless of the shared and overlapping responsibilities, the rector is the principal and most visible leader of the congregation. The canons do clarify this in assigning the major responsibility for congregational life and use of the buildings to the rector.

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Vestry Service

Several former vestry members have submitted their reflections on their own vestry service.


Barbara F. Schütz

Now in my second term on the vestry at the Chapel of the Cross, I am happy to have this opportunity to reflect on vestry service, its obligations and its rewards.

The vestry is primarily responsible for the temporal life of the church. It conducts the business of the church: attending to personnel, finances, and buildings and grounds; establishing policy; and reviewing the annual audit. To be better informed before making budget decisions, the vestry invites groups within the church to attend focus sessions to describe their activities and goals. It concerns itself with funding established programs and finding resources to meet new expressions of need.

Consisting of 12 elected members, four of whom rotate off annually to be replaced by four new members, the vestry is a flexible body and never captive for long to one set of ideas or expectations. The vestry benefits from this fluidity, finding its shape and texture in the confluence of new relationships formed each year. At its very best, the vestry, representing a broad spectrum of the congregation, strives to preserve continuity with the past, while confronting challenges in the present, and working to plan for the future.

It is in this effort that I have found service on the vestry most meaningful. Service is the key word, because taking responsibility for the maintenance and growth of the church, its building, and its programs demands a broad perspective, as well as a deep level of commitment from vestry members. In my experience, everyone who agrees to serve recognizes and demonstrates this seriousness of purpose, works hard to find the best solutions to problems, and agrees on the larger goal, that of promoting the general welfare of the Chapel of the Cross and enhancing its ability to proclaim the Word of God in the world.

In addition to the satisfaction derived from this particular form of service to the Chapel of the Cross, there is also the great personal benefit of getting to know, to admire, to respect, indeed to love your fellow vestry members and the clergy and staff with whom you work -- a true reward.

If any reader would like more information or would like to run for election to the vestry, I encourage you to contact any current or past vestry member and let your interest be known.


Bill Daniell

I have to admit that when my term on the vestry came to an end, I welcomed the return of a substantial portion of my free time. I suppose that every person who is elected to the vestry approaches their service with a fair amount of worry about the time commitment. And, in all honesty, that should be a consideration. But when all was said and done, I found that the time commitment was entirely manageable, and I also found that the rewards of having served on the vestry far outweighed the time that I devoted to that undertaking. When I agreed to be nominated for the vestry election, I did so with several general goals in mind. I wanted to help the church recover from the embezzlement, I wanted make to up in a small way for my many years as a parishioner when my involvement in the church had been largely limited to attending services, and, whether we like it or not, we parents are role models for our children, and I wanted to do a little better job as a role model when it came to community and church involvement. I think that in some measure I achieved all of those goals during my term on the vestry. However, the greatest rewards were the new friendships that I made and the old friendships that I built upon during my three years on the vestry. It was a privilege to work with the clergy and with many good, dedicated parishioners who were doing their best to live out their Christian beliefs. I left the vestry with the strong sense that the vestry members I served with had been good stewards who had represented the parish well. I would strongly encourage others to consider service on the vestry as a way of offering theirs skills and talents to the church.


Judy Watkins

I ran for vestry because someone whom I admired asked me to do so. When I was elected, at first I felt somewhat overwhelmed with a sense of responsibility and feeling that I had to know everything. Then I realized that there were 12 people with many and varying talents and that, as one of four new members, I had time to learn. I knew little about finances, but there were others who knew a great deal. I realized that the vestry was the heart that kept the church alive and it was great to be a part of it, with each member contributing in his or her own way.

It was rewarding to be a part of a group that prayed together, deliberated together, and planned for the current and future needs of the parish -- a group that heard reports from the clergy and the various committees about their activities and needs for the future to promote the health and growth of the parish.

During my tenure, an addition to the parish house was built and the old termite-ridden foundation and floor of the church were replaced. With all the differing points of view of parish members, it was challenging to keep communications open, to listen carefully, and to interpret vestry decisions to others.

Since being off the vestry I feel that I understand better how to have input as a parish member to vestry deliberations and I understand the problems and the opportunities that the vestry has. I have maintained a sense of connection which I did not have prior to the years I served.


Campbell W. McMillan

The privilege of serving on the vestry of the Chapel of the Cross from May 1982 to May 1985 was, without question for me, an exceptional blessing in my life. I am grateful to have this opportunity to reflect on those three years, beginning almost 20 years ago, and to tell you about selected highlights.

In general, we did what I presume all vestries try to do. Above all, we wrestled with God earnestly and continuously to obtain His blessings on us, our parish, and the rest of the world. We also wrestled earnestly and continuously with chronically sub-optimal income and space for our parish's programs, with the repair of eternal cracks and squeaks in our buildings along with plans for larger structural needs, and with eternal differences of opinion among parishioners on virtually every subject under the sun. More specifically, I have carried away from my vestry experience, poignant memories of three groups of magnificent friends in addition to a pair of enduring and palpable icons. The first group included my three vestry classmates: Syd Alexander, Miriam Mullikin, and Vivian Varner. Surely, no group of persons could have had a greater variety of differences than the four of us. Yet our differences were totally complementary in my opinion and we bonded to each other in no time. Also, I am very sure that the vestry was better off with the four of us on board at that time than it would have been without us!

The second group included the three priests who clearly defined the mid-1980s in our parish: the Rev. Peter James Lee, our rector from 1971 to 1984, who left us to become the Bishop of Virginia; the Rev. Stephen Elkins-Williams, our rector from July 1985 to the present; and the Rev. Dr. Richard W. Pfaff, who served as priest-in-charge from 1984 to 1985.

The third group included two persons: Joe Ferrell, our senior warden during 1984 and 1985, and Kim Sullivan, chair of the search committee for a new rector. Rest assured that the selection and installation of a rector to follow the likes of Peter Lee required not only the work of the Holy Spirit but also human wisdom and leadership skills of the highest order. The human dimensions of these requirements arose in different ways from the entire parish but, in my opinion, there were no greater forces in this very exciting and thoroughly successful transition than Joe Ferrell and Kim Sullivan.

Finally, let me tell you about my pair of icons. They are the handrails in our church which flank the steps between the nave and the chancel. At one of our vestry meetings (I don't remember exactly when) there was spirited discussion about including such handrails in the renovations that would take place in due course. Were they really needed? Would the expenditure be appropriate? Might they actually impede traffic flow? And so it went with no endpoint in sight. And then, at a natural hiatus in the debate, Libby Lindsay said softly but firmly, "I believe we should do it." Her simple statement was like a magic pebble flipped into a pond, creating little waves of agreement that rippled throughout the assembled vestry. Now mind you, not all vestry debate was concluded as decisively as that! But this particular episode really stands out in my mind, highlighted by the grace and power of Libby Lindsay.


Katherine Kopp

When I called my parents in 1994 to tell them I had been elected to the Chapel of the Cross vestry, my mother's response was, "Well, don't lose your religion over being on the vestry."

Her comment was rooted in the experiences of my father's numerous terms on the vestry of their parish in Greensboro. She had seen the challenges and the frustrations he had experienced during his terms -- at least one of which was as junior warden, a post known to be particularly demanding. So her cautionary remark to me was intended to encourage me to persevere and continue to be faithful during any difficulties that might lie ahead.

Perhaps her words were prophetic, as my vestry class ended up spending most of our term dealing with the discovery and the aftermath of the embezzlement of a large sum of money by a former parishioner and parish employee. Needless to say, there were countless meetings, many hours spent on the telephone and all kinds of unusual circumstances to be addressed; I don't think I can claim to have had the 'typical' vestry experience, if there is such a thing.

I can say that serving on the vestry is a unique opportunity to serve God through the work of the parish. Vestry members, as the financial stewards of the church, are the decision-makers for the parish at large. The vestry is presented with many opportunities to spread the Gospel through good works in the community, the nation, and the world; and often, hard decisions must be made about what is -- and is not -- funded.

Vestry members come to know the clergy, the staff, and one another intimately through their many close contacts. It is also a chance to become well-acquainted with many other parishioners and programs throughout our large and diverse parish. The friendships with fellow vestry members and clergy and staff that were forged during my term are among my most cherished relationships at the Chapel of the Cross.

Serving on the vestry is a major commitment of time and energy, one that can be rewarded by deepening relationships within the parish and a deepening of personal faith. I believe that, more than anything else, vestry service requires an open mind and an open heart. Though we'd sometimes like to believe that churches are filled with people who unfailingly embody every Christian virtue at all times, in fact parishes are made up of real people with human faults and frailties. Those who consider serving on the vestry must be prepared to deal with their own and others' imperfections.

For me, vestry service was an important part of my journey as a Christian and as an Episcopalian. I learned and grew from the experience as I tried my best to serve the parish. It was an invaluable experience for me, and I would commend it to others prepared to 'keep the faith' in the face of a commitment that will most certainly require many hours, considerable effort, and lots of prayers.

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Varieties of Vestries

Deacon William H. Joyner, Jr.


If you look up vestry in most dictionaries you get two definitions: "a room where the clergy put on their vestments" and "a committee of members elected to administer the temporal affairs of a parish." And if you think of warden, an official of the church is not the first thought that comes to mind! As a deacon and former vestry member and churchwarden, I'd like to offer what is probably a contrarian view: that vestry meetings are an exciting aspect of life at the Chapel of the Cross!

Several U.S. presidents, from George Washington to FDR, were vestrymen (including, despite his unorthodox views, Thomas Jefferson). Vestry members at the Chapel of the Cross continue in this honored tradition. While they are responsible for financial and temporal affairs, the vestry plays a great role in the direction of the ministry of the parish. As a deacon charged with serving the poor, the weak, the sick, and the lonely, not individually but through the whole parish family, I go to vestry meetings because a key way in which we carry out this service -- for we are all part of this ministry -- is through the resources of the parish. Our vestry, as stewards of these resources, has worked to assure that a significant part of them has gone beyond the bounds of the operation of the church to the needs of the community that surround us and of which we are a part and which encompasses the whole world.

I have served on vestries put in challenging situations: when a rector resigned, when the church was destroyed by fire, when women were admitted to vestry membership for the first time! Having been on or worked with six vestries in three different dioceses, I can tell you that the Chapel of the Cross is blessed with the most dedicated, most committed, most conscientious, of the lot: they take very seriously the mission of the church and their role as representatives of all the congregation. Though the vestry is not mentioned in the Bible or assigned functions in the Prayer Book, they are a key part of us being the church in the community, and their support in another ordination vow of deacons "to show Christ's people that in serving the helpless they are serving Christ himself" is something that is essential to my ministry and that of the parish.

And the meetings really are exciting!


© 2002: Chapel of the Cross

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