· Met representatives from Hartman and Cox, Architects regarding the development of a master renovation/building plan.

· Approved disbursements of $22,500.00 to community organizations from ABC Sale proceeds.

· Received a written report form the Stained Glass Committee. Discussion will follow at the August meeting.

· Received a positive, preliminary audit report

Following a bag supper, the Vestry met in focus session with Ted Vaden representing the Next Step Committee and Matthew Paugh, Lee Becker, and Julie Pelatier from the architectural firm of Hartman and Cox. Vestry members present were Jim Crow (Sr. Warden), Steve Lackey (Jr. Warden), Bunnie Collura, George Evans, Joe Khoury, Jack Scarborough, Chris Bowes, Mary Schoenfeld, Terry Eason, Ann Henley, Chip Hill, and Melody Savage. Also present were Stephen Elkins-Williams (rector), Vicky Jamieson-Drake (associate), Martha Hart (deacon) and Barbara Hastings (parish administrator and acting clerk).
Mr. Becker stated that the preliminary work on the master building plan would begin in the summer and would include gathering data and building elevation. He listed some balance and design issues that would be included in the plan: site constraints, special programs, budget and quality, characteristics and style, relationship to the existing structure, parking, and phased construction.
Mr. Paugh stated that they would spend the summer reading and learning about the parish and its needs. He stated that the firm includes a staff person who is an expert on historic buildings and that she would be included in the project. He confirmed that the master plan is scheduled to be finished in the fall, but the timeline would take the church calendar and events into account. A congregational meeting or meetings would be planned for appropriate times. The firm wants to involve the congregation early and to keep them engaged in the project.
Mr. Becker assured the vestry that the partners would be actively involved in every phase of the plan.
Mr. Eason reported that the program documentation from the program review committee is a study of the building needs of the parish now and in the future. It will be used by the architects to develop an architectural program. The committee now headed by Nancy Tunnesson will review gaps and overlaps in our programs .
The focus session concluded at 7:00 p.m., and the Vestry moved to the more formal part of the agenda.

The June meeting of the vestry was held in the parish library on Thursday, June 16, 2005. Vestry members present were Jim Crow (Sr. Warden), Steve Lackey (Jr. Warden), Bunnie Collura, George Evans, Joe Khoury, Jack Scarborough, Chris Bowes, Mary Schoenfeld, Terry Eason, Ann Henley, Chip Hill, and Melody Savage. Also present were Stephen Elkins-Williams (rector), Vicky Jamieson-Drake (associate), Martha Hart (deacon) and Barbara Hastings (parish administrator and acting clerk). Hugh Tilson and Peggy Pratt from the social ministry committee were also present for the consent agenda discussion.

Bible Study
Mrs. Bowes led the Bible study for the evening using the Gospel reading appointed for the day, Luke 20:41 – 21:4.

Selection of Timekeeper
Mr. Khoury was asked to serve as timekeeper.

PARISH CONCERNS

Mr. Evans received an email from Molly Medearis about mold in the chapel. The Building and Grounds committee will investigation the problem.
Ms. Bowes brought a report from the Preschool at Chapel of the Cross. They are considering dropping their state accreditation because of fees increases from $500.00 every five years to $500.00 per year. The preschool board is exploring options including dropping its accreditation. They are polling other preschools in the area to gather information about their responses. They request information about the vestry response if they decide to drop accreditation. Ms. Bowes reported that accreditation is needed to in order to receive public funds in payment and that is it used as a marketing tool. Mr. Elkins-Williams stated that our rational for having the preschool is as outreach to needy and it seemed that dropping accreditation would potentially impact that. Accreditation is like an audit. It assures that the preschool meets high standards for operation. Mr. Hill noted that it is important to parents who are looking for a preschool because they have assurance that the school has a quality program. Ms. Bowes stated that she would report back to the preschool board and would keep the vestry informed.

There were no corrections made to the minutes of the focus session of May 16.

There were no corrections made to the minutes of the Vestry meeting of May 16.

It was moved by Mrs. Collura, seconded by Mr. Evans, and passed unanimously, that the Vestry approve the minutes of the focus session of May 16 and the vestry meeting of May 16.

All items are to remain on the addendum, pending completion.

The consent agenda is attached.
Mr. Elkins-Williams expressed appreciation for the work of the social ministry committee in making its recommendations. However, he was concerned that the allocations did not include the Preschool at Chapel of the Cross and Johnson Intern Program even though they are separately incorporated and not parish programs. Ms. Pratt replied that the guidelines state that parish programs are not to be considered, that they are specifically not eligible. Mr. Hill quoted from the guidelines which state that recipients “are to have no direct ties to Chapel of the Cross”.
The consent agenda was approved unanimously as presented from the Social Ministry committee.

Association for Pastoral Ministry Vicky Jamieson-Drake
A report is attached.

Deacon Martha Hart
A report is attached.

Senior Warden
The Sr. Warden’s report is attached.
Mr. Crow added that the Johnson Intern Program had 40 applications for the director’s position. The board has interviewed five and narrowed the list to three. They hope to make a decision next week. They have committed to one intern and have made a second offer. Two more intern applications are pending. Mr. Elkins-Williams reported that the program is fully funded except $8,000.00 for 2005-06. There was general discussion about the type of housing and its relation to the number of students.
Mr. Elkins-Williams elaborated on the Liturgical Advisory Committee series, “What does it mean to be an Anglican?” He reported that John Peterson, former secretary general of the ACC and now at Washington Cathedral, will preach at the 9:00 and 11:15 services on October 9. He will also lead a forum between the services.

Junior Warden
The Jr. Warden’s report is attached.
Mr. Elkins-Williams reported having a conversation with Barbara Schütz of the Special Giving Committee about developing a list of giving opportunities.

Parish Administrator
The report of the parish administrator is attached. A signature form was passed around for members to acknowledge receipt and review of the Policies and Procedures Concerning Allegations and Incidents of Sexual Misconduct.

Treasurer
Attached is the Treasurer’s Narrative Report and financial report for May 2005.

Finance Committee
The report of the Finance Committee is attached.

Buildings and Grounds Committee
The report of the Buildings and Grounds Committee is attached.

Personnel Committee
Mrs. Bowes gave an oral report. The committee has met to discuss the goals and work of the committee for the year. They will review the staff evaluations when they are completed.

Next Step Committee Follow-Up Discussion
Mr. Eason reported that the letter of agreement between Chapel of the Cross and Hartman and Cox Architects has been sent to Chancellor Bill Daniel for review. However, the letter has been approved in principal by both the Next Step Committee and Hartman and Cox. Mr. Crow will sign it after Mr. Daniel approves.

Stained Glass Committee Report
Mr. Elkins-Williams distributed copies of the report of the Stained Glass Committee. He reviewed the background of the committee’s formation and work. The committee was asked to develop guidelines for making future decisions about stained windows in the church. The goal is to have a plan in place when donors wish to make a gift of stained glass to the parish. This report includes a recommendation for glass windows for the trancepts in the style of the existing Bacon windows with traditional subject iconography. Also, included is a minority report suggesting non-figural windows, limited to symbols and/or not-literal artistic expression of general themes. The committee is 100% in favor of putting in stained glass as money is made available, but one committee member is opposed to using traditional, figural representations.
There was also discussion about installing etched glass doors in front of the wooden Franklin Street doors. This project might be undertaken soon due to availability of a donation.
Mr. Elkins-Williams asked the vestry to study the report before the August focus session with the committee. He stressed that this project was in response to the gift, that it represented a plan only, and that funds would not be solicited to put in stained glass windows.

Hospitality
The Hospitality Committee report is attached. Mrs. Schoenfeld expressed appreciation for Peggy Quinn’s work in organizing the receptions after the 11:15 service. Mr. Elkins-Williams announced that Archie Copeland will chair the two parish breakfasts on July 10 and August 7.

The vestry members suggested topics for future focus sessions: July – discussion of series on gay unions; August – report from the Stained Glass Window Committee; other topics – Special Giving Committee, Care Teams, work of the Altar Guild, centering prayer, and Next Step Committee follow up.


The Rector offered a prayer and the meeting adjourned at 9:15 p.m.

LIST OF ATTACHMENTS

(Attachments are available in the library for review.)

Mr. Taylor, Mr. Daniell, Mr. Alexander – Study issues of change and/or clarification of by-laws governing Vestry elections and report to the Vestry by the May meeting.

Mr. Frazelle – Locate information on young adult ministry for inclusion in folder for newcomers.

Mr. Evans, Wardens, and Rector – Continue study of issue of clarification of Buildings and Grounds Committee membership and structure.