At its July meeting, the Vestry

1) authorized the wardens and the Rector, with the advice of the Capital Giving Committee, to engage Whitney Jones, Inc. of Winston -Salem to conduct information sessions on the proposed Master Plan and a financial feasibility study at a cost not to exceed $40,000;

2) authorized the Sr. Warden, after further due diligence, to allocate to The Common Sense Foundation and The Center for Death Penalty Litigation the designated gift of $8000 for a follow-up study on death row inmates and prisoners not on death row;

3) approved the letter of agreement with Gabriel Lamazares, our new diocesan intern;

4) approved the nominations of Terry Eason (chair), Martha Dill (vice-chair), Bruce Heflin, Linda Rimer, Rob Sullivan, Dick Taylor, Ramsey Terhune, and Ford Worthy to the Master Plan Steering Committee;

5) approved a salary of $655.12 per month, not including FICA, for the position of Youth Ministry Assistant, for 12 hours per week, beginning in August, through the end of 2006;

6) approved the University Ministry 2007 request budget; and

7) accepted the 2005 draft audit by Butler & Burke, L.L.P.

6:30 – 7:00 Focus Session – Demonstration of the new chapel organ

7:00 – 7:15 Bible Study – Gail Cloud (Matthew 26:1-16)

7:15 – 7:25 1. Selection of timekeeper
2. Roundtable discussion of parish concerns
3. Issues assigned for follow–up as needed

7:25 – 7:35 1. Approval of Minutes
2. Rolling Action List
3. Consent Agenda

7:35 – 7:50 Capital Campaign Committee Report – David Ross

7:50 – 8:00 Senior Warden’s Report

8:00 – 8:10 Junior Warden’s Report

8:10 – 8:25 Treasurer’s Report

8:25 – 8:40 Clergy

8:40 – 8:50 Finance Committee Report
Action Items: University Ministry Budget Request
Draft audit report

8:50 – 9:00 Buildings and Grounds Committee Report

9:00 – 9:10 Personnel Committee/Preschool Liaison

9:10 – 9:20 Global Missions Committee

9:20 – 9:30 Hospitality Committee Report

9:30 – 9:35 Parish Administrator’s Report

Next meeting: Next Meeting, August 17 at 6:30 p.m.
Focus Session: Global Missions Committee report on the Honduras trip
Devotions: Clare Baum (John 4:27-42)
1. What word(s), idea(s) or sentence(s) stand out for you?
2. What is Jesus (the Gospel) saying to you?
3. What is Jesus (the Gospel) calling you to do?

The July meeting of the Vestry was held in the parish library on Thursday, July 20, 2006. Vestry members present were Jim Crow (Sr. Warden), Steve Lackey (Jr. Warden), Chris Bowes, Mary Schoenfeld, Terry Eason, Ann Henley, Chip Hill, Melody Savage, Clare Baum, Gail Cloud, and Larry Logan. Also present were Stephen Elkins-Williams (Rector), Gabe Lamazares (Diocesan Intern), Barbara Hastings (Parish Administrator), Reid Conrad (Treasurer), and Nancy Kelly (Clerk).

The Rector presided and opened the business meeting at 7:05 p.m. He welcomed to the meeting Gabe Lamazares, who has begun an internship in the parish.

Bible Study
Ms Cloud led the Bible study for the evening. The Gospel reading appointed for the day was Matthew 26: 1-16.

Selection of Timekeeper
Ms Savage volunteered to serve as timekeeper.

PARISH CONCERNS

The Vestry pictures on the bulletin board outside the parish office need to be updated.
Mrs. Schoenfeld asked when the pictorial directory will be delivered. Mrs. Hastings replied that the directory has been proofed and returned to the publisher and that the finished product is expected soon.

There were no corrections made to the minutes of the focus session of June 15.
The following corrections were made to the minutes of the Vestry meeting of June 15:
p. 5, line 2, change “about another marble burial plaque since the one we are now using” to “about additional granite burial plaques since the ones we are now using”
p. 5, last sentence under Global Missions Committee, change “the Roman Catholic Church is closing and the Episcopal church is discussing” to “the Roman Catholic Church in Tegucigalpa is closing and El Hogar is discussing”
p. 5, first sentence of last paragraph under Treasurer’s Report, let it be noted that Mr. Logan was reporting concerns expressed to him and was not expressing a personal opinion that the Vestry acted irresponsibly.

It was moved by Mr. Logan, seconded by Mr. Crow, and passed unanimously, that the Vestry approve the minutes of the focus session of June 15 and approve the minutes of the Vestry meeting of June 15 as amended.

All items are to remain on the addendum, pending completion.

The following items were placed on the Consent Agenda:

-request of the Social Ministry Committee for disbursement from discretionary outreach funds in the amounts of $150 to Interfaith Council, $1000 to the Rector’s Discretionary Fund Reimbursement for IFC, and $500 to the Chapel Hill-Carrboro YMCA

-nominations of Carter Kersh and Bill Stockard to the Personnel Committee

It was moved by Mr. Eason, seconded by Ms Cloud, and passed unanimously, that the Vestry approve the Consent Agenda.

Attached also is a report from parishioner Joe Ferrell on General Convention, at which he served as a lay delegate.

Associate for Pastoral Ministry
Mrs. Jamieson-Drake’s sabbatical report is attached.

Senior Warden
The report of the Sr. Warden is attached.
Referring to item 4 of his report, Mr. Crow recommended that the $8000 designated gift set aside for a follow-up study on the death penalty be allocated to The Common Sense Foundation and The Center for Death Penalty Litigation for a two-part study, first to identify which prisoners on death row had sub-standard legal representation and therefore deserve a new trial or to be removed from death row, and further to compare the quality of representation of prisoners on death row compared to those not on death row.
Ms Savage asked who conducts these studies, to which Mr. Crow replied that capable young lawyers and statisticians carry them out and that he has every confidence in their expertise.
It was moved by Mr. Crow, seconded by Mrs. Bowes, and passed unanimously, that the Vestry authorize the Sr. Warden, after further due diligence, to allocate to The Common Sense Foundation and The Center for Death Penalty Litigation the designated gift of $8000 for a follow-up study of death row inmates and prisoners not on death row.

Referring to item 1 of the report, Mr. Crow announced that the Johnson Intern Program will be sponsoring a gathering of young adults in Episcopal Intern Programs in January.
Referring to item 5 of the report, Mr. Crow said that he hopes that the Parking Committee will be able to report to the Vestry in August.

Junior Warden
The Jr. Warden’s report is attached.

Parish Administrator
The Parish Administrator’s report is attached.

Treasurer
Attached are the Treasurer’s Narrative Report for June 2006 and the draft Combined Balance Sheet as of June 30, 2006.
Mr. Conrad reported that revenue has improved and that there is general optimism about the budget.

Finance Committee
The report of the Finance Committee is attached.
Mr. Hill commented on Chris FitzSimons’ recent contribution of a historical perspective on the parish’s finances from the period 1996-2006.
David Frazelle has recommended that the position of Youth Ministry Assistant be increased from 12 hours to 15 hours per week and that it be extended to a full twelve months (memo on Salary Options for Youth Assistant Position attached). This is justified by the expanding work in the area of youth ministry. Following discussion, it was decided that the position will be extended to include the summer months but that a determination of whether to increase the hours to 15 hours per week will be made during regular budget discussions for the 2007 budget.

It was moved by the Finance Committee and passed unanimously that the Vestry approve a continued monthly salary of $655.12, not including FICA, for the Youth Ministry Assistant for 12 hours per week, starting in August and continuing through the end of 2006, with consideration in the 2007 budget process of an increase to 15 hours per week.

Attached is the University Ministry 2007 budget request.
It was moved by the Finance Committee and passed unanimously that the Vestry approve the University Ministry 2007 budget request of $65,498.

Attached is a cover letter from Butler & Burke, L.L.P. and the 2005 Draft Audit.
It was moved by the Finance Committee and passed unanimously that the Vestry accept the 2005 Draft Audit.

Buildings and Grounds Committee
The report of the Buildings and Grounds Committee is attached.

Personnel Committee
Mrs. Bowes said that the committee will soon begin to review salaries.

Capital Giving Committee
Mr. Lackey reported that the Capital Giving Committee interviewed three potential consultants: Whitney Jones, Robert Wiltshire, and the Holliman group. Whitney Jones, the first choice of the committee, has worked with other non-profits, as well as with churches. A complete consultation package would include four stages: the information phase, a feasibility study, advance gifts, and a capital campaign. The consultant fee would be $20,000 for each stage. Mr. Eason asked if this includes expenses or if there would be reimbursements for expenses in addition to the fee. Mr. Lackey will check on this.

Mr. Lackey explained that the information sessions would involve all parishioners in small settings. Whitney Jones would train the leaders of the small groups. In the feasibility study, there would be strategic samples of the total parish to include a wide variety of parishioners in an effort to determine how much money might realistically be raised.
It was moved by Mr. Lackey, seconded by Mr. Logan, and passed unanimously, that the Vestry authorize the wardens and the Rector, with the advice of the Capital Giving Committee, to engage Whitney Jones, Inc. of Winston-Salem to conduct information sessions on the proposed Master Plan and a financial feasibility study at a cost not to exceed $40,000.

Global Missions Committee
Attached is the report of the Global Missions Committee.
The Global Missions Committee is making plans to sell Honduras photo calendars to raise money.

Hospitality Committee
Mrs. Schoenfeld reported that plans are being made for a newcomers’ dinner in the fall.

Announcements
The Rector offered a prayer and the meeting adjourned at 9:00 p.m.

Respectfully submitted,
Nancy F. Kelly
Clerk of the Vestry

LIST OF ATTACHMENTS

(Attachments are available in the library for review.)

Mrs. Baum, Wardens, and Rector – Continue study of issue of clarification of Buildings and Grounds Committee membership and structure.

Buildings and Grounds Committee – Check with Hartman-Cox before proceeding to replace maple trees.

Buildings and Grounds Committee – Follow up on the issue of having available at each service someone trained to troubleshoot problems with sound system.